Enforcing a restrictive covenant against a former employee
In many cases the enforceability of these provisions is accepted by employees without question, but in some instances, restrictions are ignored, and disputes arise. In this situation prompt legal advice is essential, as Sarah Everton, employment lawyer with Myers & Co Solicitors in Stoke-on-Trent explains:
‘If your former sales director has started working for your biggest rival, or a member of your management team has left taking commercially sensitive information with them, then you will need to speak to a lawyer quickly to find out whether there is anything you can do.’
Restrictive covenants can offer a degree of protection, but only if they satisfy the strict legal criteria needed to make them enforceable. Employees are becoming increasingly aware that restrictions that are wider than necessary or which seek to exclude them from an industry or profession, even for a short time, may be susceptible to challenge and are therefore seizing on this to try to avoid having to abide by restrictions previously agreed under their contract of employment.
Planning to protect your business interests is something you should think about as soon as you intend to recruit someone into a business-critical position. You can then ensure that your business has employment contracts that protect it.
Criteria for enforceability
To be enforceable, a restrictive covenant must be:
- necessary to protect a legitimate business interest;
- no wider than necessary to achieve that objective (including its geographical extent); and
- no longer in duration than is needed – which in most cases means a maximum of 12 months and in many instances significantly less than this.
Whether the qualifying criteria are met will be judged at the time the restriction was agreed, as opposed to the time at which the dispute arises.
A restrictive covenant must also have been formally incorporated into the employee’s contract of employment and not subsequently rendered void, for example as a result of a breach of contract occasioned by the employee’s wrongful dismissal.
Options where a dispute arises
When an employee raises questions about the enforceability of a restriction, you have three options as an employer:
- accept that the restriction is not enforceable and take no action;
- maintain that the restriction is enforceable and insist on full compliance; or
- acknowledge that there may be a question mark over enforceability and attempt to reach a compromise to ensure a certain and satisfactory outcome, usually via agreed adjustments to the restriction to make it more acceptable.
An employment lawyer can help you decide which option to take, depending on your circumstances, and will advise you on any enforcement action that might be appropriate. This will include consideration about whether any action ought to be directed solely at your former employee, or also at their new employer. This might be the case if the new employer capitalises on any wrongdoing, for example by using your confidential information such as pricing strategies to secure contracts that would have otherwise been awarded to your business.
Pausing for thought
In nearly every case where enforcement action is contemplated, you will be advised to try to find a mutually agreeable solution before escalating matters to court. This might be possible through direct negotiation or by the use of an independent mediator.
An amicable solution might be possible where the dispute is based on the scope or duration of a restriction, and you are satisfied that these can be scaled back without causing unacceptable harm. For example, a wide-ranging restriction against your former sales director aimed at preventing the poaching of other sales staff for 12 months following their departure, might be scaled back to only apply to team members of a certain seniority, or with whom your former employee had a personal working relationship, and the time limit could be reduced to between three and six months.
Likewise a non-compete restriction aimed at preventing your former business development manager from working for a competitor anywhere in the UK for a period of 12 months following their departure, might be scaled back to only cover competitors based within a certain distance from one of your operating bases and be limited to ten months.
An amicable solution may also be possible in cases where the employee is on uncertain ground, for instance by claiming wrongful dismissal without this having first been determined by an employment tribunal.
When court action may be necessary
Court proceedings are usually only be considered as a last resort, where attempts to reach an amicable solution have failed or the severity of the damage that may be caused to your business is so great that an injunction is needed to bring an immediate halt to your former employee’s activities or those of a new employer. In either case you will need to be sure that the terms of the restriction are enforceable, and there is a good prospect of the court agreeing with you.
To bring court proceedings, you will need to issue a claim to determine enforceability and claiming an injunction and damages-that is, an order directing your former employee to comply with the contractual restriction and to pay your business compensation for any losses you have incurred. You will also make a claim for the costs of the proceedings.
To support your claim you will need to gather evidence to prove that:
- the covenant was necessary;
- it was reasonable in scope and duration;
- your former employee agreed to be bound by it;
- the terms of the restriction have been breached;
- your business has suffered loss as a result; and
- it will continue to suffer if the non-compliance continues.
Where an injunction is being considered you will need to be able to satisfy the Court that there is sufficient evidence to persuade it that such an order is necessary, primarily by showing that:
- the harm your business is suffering cannot be compensated adequately by an award of money alone; and
- the damage that will be caused to your business if an injunction is not granted will be worse than the damage caused to your former employee if an injunction is granted when it ought not to have been.
Deciding whether to apply for an injunction requires careful consideration, particularly as it could be you who ends up having to pay compensation if the wrong call is made.
If you need help to assess the enforceability of a restrictive covenant, please contact Sarah Everton on 01782 525012 or email firstname.lastname@example.org.
This article is for general information only and does not constitute legal or professional advice. Please note that the law may have changed since this article was published.